It’s hard to imagine customer service and patient experience as anything different than what we have today. These days, we trust our healthcare providers to not only be caring and supportive, but also honest. With the rise of competition, providing excellent patient care and customer service has never been more important in our industry as it is today.

In an effort to maintain high standards of customer service, many large healthcare establishments are adding patient experience experts to their staff. However, if you are a small practice, this might be something that’s unnecessary or out of your budget. But don’t worry! In this article, we’ll guide you through four steps to improving the patient experience within your own office and staff.



1. Getting everyone invested and involved in the patient experience.

Saying that you want to improve patient experience can be difficult to understand. Get all your staff together—dentists, hygienists, receptionists, and assistants alike—to discuss ideas and strategies. Each faction of staff can provide their own unique views on problem areas and may have suggestions to fix them. Most importantly, you want to make sure that everyone leaves with the same clear expectation and plan.



2. Actively listening to patient needs

While it may sound obvious, actively listening to a patient’s needs can be easier said than done. With a constant flow of patients, staff have to quickly move on to the next in order to keep to the schedule. It’s unlikely that your staff, who may already be struggling, will be able to find the time to listen to what your patients are saying.

With so much time spent checking patients in and out, your patients may not feel like they are being heard. This can be dangerous, as studies have shown that 33% of people will consider switching providers after just one case of bad customer service. You don’t want to ignore a patient’s feedback only to find it in a bad review for all to see.

U R DUE’s team is made up of experienced dental professionals who understand how big of a deal this is, perhaps better than anyone. That’s why we have services designed to help you build connections with your customer base without having to burden your staff. Talk to us about how we can also listen to and collect feedback from your patients on your behalf!



3. Improving internal communication

If you’ve been in business for a long time, you know what happens when communication breaks down. This can be subtle and happen slowly over a length of time. But when it does happen, it can be devastating. In a healthcare environment, inaccurate communication can lead to hazardous errors in which you are liable. Miscommunication creates all kinds of problems that often require more time and resources to correct. By providing clarification early, you can potentially avoid the problems altogether.

As a business owner, it’s important to maintain harmonious relationships between staff. Improve morale by not just remembering birthdays, but also by taking the time to listen to what your staff are saying. Consider establishing solid communication protocols that everyone should follow. This way, communication will always be consistent and clear. It’s important that you can trust in your system even in the event of a breakdown in relationships between staff.

With team members and supervisors no longer focused on hounding, reminding, or blaming, your staff will be able to function as a unified team that has a greater respect for each other. Studies show that rudeness results in a more than 10% increase in diagnostic and procedural errors. This means that more civility in the office has a direct impact on patient satisfaction!



4. Sparing staff excessive administrative work to focus on patient experience

While surveys for patient feedback and automated recall systems are available, forging a human connection with your patients goes a long way. An excellent patient experience is not just about how all the moving parts sync together. It’s about connection. We all crave a connection and relationship that is meaningful. Nothing is more special than being greeted by a real person who also takes an interest in what your dog picked up that day or how your kids are doing at school.

Unfortunately, being able to converse with your patients like this is a luxury that many clinics cannot afford. With the burden of filling out forms, ordering supplies, and now of regularly sanitizing surfaces around the office, most staff are stretched thinner than ever before. Devise a system that makes administrative work more efficient. You can also talk to your staff to see the areas that can be improved.



5. Sparing staff excessive administrative work

U R DUE can help with exactly this problem. Founded by experts who are familiar with clinic management and patient recall, we can help develop connections with your patients while also relieving your staff of the huge burden of tracking appointments and contacting patients. This allows you to improve office efficiency while still maximizing your booking potentials, all without placing extra stress on your staff.

Crafting a high-quality patient experience requires involvement from every person in your organization. By including your staff in important decision-making processes, you aren’t just getting them all on the same page; you’re also letting them know that you value them as more than just work machines. With everyone following a cohesive plan, it won’t be long before you can see great results and feedback from your happy patients.

At U R DUE, we’re passionate about patient care and we’re excited to get to work for you. If you are curious about how our services can help your office function better, talk to us today. The patient recall doesn’t have to feel like pulling teeth. We’re here to help!